Sometimes a receipt is taken with the correct RECEIPT TYPE, but the dollar amount is entered on the wrong STUB LINE of the receipt. The RECEIPT TYPE is selected by using the combo box at the top of the receipt. The RECEIPT TYPE does not control which cashbook column the dollar amount of the receipt is put into. It only comes into play when the view of the cashbook is “restricted” by means of the “Restrict CB” button. The STUB LINE of the receipt is the area of the receipt where a dollar amount is entered. This is what controls which cashbook column the money is put into. During the initial setup of your receipt and whenever you add a new item to one of the four combo boxes on the receipt, you designate which cashbook columns the various stub rows and combo boxes of the receipt will post to.
So when someone selects a receipt type of “work release”, but enters the money into the “cash bonds” stub line, that dollar amount will be entered into the “cash bonds” cashbook column instead of the “work release” cashbook column.
In order to move the money from the “cash bonds” column to the “work release” column, you must make two adjustments. The first adjustment must be exactly like the receipt that you are correcting EXCEPT the amount must be NEGATIVE. So if the amount in our example was $50, you would select the “work release” receipt type, then enter a negative $50 on the “cash bonds” receipt stub line. This will reverse out the receipt that was taken. To do the second adjustment according to our example you would select the “work release” receipt type and enter $50 on the “work release” receipt stub line.
Remember that you have to put in the correct TOTAL amount for the receipt. Also be sure to add notes to everything so that the State Board of Accounts will have documentation as to why you created the adjustments.
Doing two adjustments in this fashion will correct the problem.
NOTE: The system will not allow you to make an adjustment that totals to 0.00 dollars.